9 Great Apps For Event Planners

6 August 2018

Today, event planners have some pretty cool tools at their disposal to simplify their complicated workflow. I’d like to share some of the best ones I’ve made part of my event planning toolkit.

Finding Creative Inspiration

One of the most useful apps for finding creative inspiration is Pinterest, the popular social network for collecting and sharing images. You can browse thousands of photos and images to find creative inspiration for your next event. This immense picture library is especially helpful for coming up with ideas for event décor, design, and themes.

Keeping Notes and Planning Materials Organized

When it comes to staying organized, there is no better friend than Evernote. This app allows you to keep all your “stuff” in one convenient place, be it images, text, any kind of note-even entire web pages. You can also categorize everything as needed by adding tags.

Communicating With Team Members

Having to manage a large team as well as various outside vendors at the same time can be tricky. But Slack makes communication more efficient by replacing long-winded emails with short, “chat room”-like texts. Slack also allows you to create separate groups and add tags to messages to find info more easily.

Collecting Event Images

Have you ever wanted to keep track of your entire event production, including all images from vendors and different team members? Capsule is a great solution. Ask all parties to download the capsule photo app, then all the pictures they take will be imported into your shared “capsule” online. No more chasing everyone down for their photos!

Scheduling Meetings

Although you probably work with each vendors one on one, sometimes everyone on a project needs to attend a group meeting. Coordinating a date and time that works for everyone is no easy feat, but Doodle allows you to propose different options and get poll-like responses from each attendee.

Managing Every Aspect of Your Event

Having event information scattered across different apps, emails, and computer files can greatly impair the success of your next event. Having a central workspace makes it easier to stay on top of things. Planning Pod is specifically designed for event planners, and offers over two dozen event-management tools. For a good overview of all that Planning Pod can do, watch this video.

Keeping Clients in the Loop

Planning Pod offers a feature that lets you keep your clients informed about every aspect of the event-planning process, but sometimes you want a tool that lets you share just the most important parts with them. Blossom is a project-management tool designed to let you follow event progress in stages. It was chiefly designed for use by tech companies to keep track of product development, but it also works perfectly for managing events.

Managing Invites, Registration, and Ticketing

If you are planning an event that requires registration or ticketing, Bizzabo allows you to create an event, add ticket types, build an event website, and send out your invitations-all within one application. Bizzabo also helps you stay on top of what people are saying on social media about your event. On the day of the event, the app allows you send push notifications to attendees about any delays or program changes. For a good overview of how Bizzabo works, watch this video.

As you can see, there are a lot of awesome apps and web tools out there that can help you make your next event one to remember.

For more information about these useful tools, read the full article here.

Source : Forbes / Image : Istock